Pep the Poet Privacy Policy
Last updated: 19 September 2026
Pep the Poet takes your privacy seriously. This Privacy Policy explains what personal information I may collect, why I collect it, how I use and protect it and the rights you have in relation to your personal information.
Pep the Poet is operated by David Anderson, who is responsible for the personal information covered by this policy.
If you have any questions about this Privacy Policy or the information I hold about you, you can contact me at:
Email: hello@pepthepoet.co.uk
Telephone: +44 7977 010 370
Website: www.pepthepoet.co.uk
What information do I collect?
I may collect and store information including:
your name
your email address
your telephone number
the name of your school, organisation or business
your job title or role
information you provide when making an enquiry or booking
correspondence relating to workshops, performances, events, purchases or other services
information necessary for invoicing and business administration
information provided through the contact form on this website
information about how visitors use this website, where collected through cookies and website analytics.
I only collect information that is reasonably necessary for running Pep the Poet and providing and promoting my services.
How do I collect your information?
Most of the information I hold is provided directly by you. This may happen when you:
contact me through this website
email or telephone me
make an enquiry about a workshop, performance or event
book me to work with your school or organisation
purchase a product or book
correspond with me about my services.
I may also use publicly available professional contact information for schools, educational establishments and other organisations where it is appropriate for me to contact them about services that may be relevant to their work.
My website may also collect limited technical information through cookies and website analytics.
How do I use your information?
I may use your personal information to:
respond to enquiries
arrange and deliver workshops, performances and events
communicate with schools and organisations about bookings
issue invoices and maintain appropriate financial and business records
provide information requested from me
maintain records of schools, organisations and customers I have previously worked with
improve my website and services
send relevant information about Pep the Poet workshops, performances, availability and other services to professional contacts at schools and organisations.
I do not sell personal information to other organisations.
Marketing and communication with schools and organisations
As part of running Pep the Poet, I maintain contact with schools, educational establishments and other organisations that have contacted me, booked my services or may reasonably be interested in the educational services I provide.
This means that I may securely retain professional contact details, including names and email addresses, so that I can contact schools and organisations in the future about Pep the Poet workshops, performances, availability and related services.
Where appropriate, I rely on my legitimate interests in promoting and developing my business and maintaining relationships with schools and organisations.
I aim to ensure that marketing communications are relevant and proportionate.
You can ask me to stop sending you marketing communications at any time. Simply reply to an email asking to be removed from my mailing list or contact me at hello@pepthepoet.co.uk.
If you ask me not to contact you for marketing purposes, I may retain a minimal record of your details on a suppression list so that I can ensure your request is respected in the future.
Photographs and images
My website contains photographs and images taken during workshops, performances, school visits and other events.
I take the privacy and safeguarding of children and adults appearing in photographs seriously.
Where I have obtained an image directly from an individual, I ensure that I have appropriate permission to use it.
Where photographs have been supplied or authorised for use by a school, educational establishment or other organisation, I rely on that organisation to have obtained the appropriate permissions, consents or other lawful authority required under its own safeguarding and data protection procedures before providing or approving the image for publication.
I do not knowingly publish identifiable photographs of children without appropriate permission having been obtained either directly or through the school or organisation responsible for them.
If you believe that a photograph of you, your child or someone for whom you are responsible appears on this website and should not be displayed, please contact me at hello@pepthepoet.co.uk. I will consider the request promptly and, where appropriate, remove the image.
My lawful basis for using personal information
Depending upon the circumstances, I may process personal information because:
it is necessary to respond to an enquiry or fulfil a booking or contract
I have a legal obligation to retain certain information
I have a legitimate business interest in operating and promoting Pep the Poet
consent has been provided where consent is required.
Where I rely on legitimate interests, I consider whether my use of the information is reasonable, necessary and proportionate and whether it could adversely affect the rights and interests of the individual concerned.
How do I store and protect your information?
I take reasonable steps to keep personal information secure.
Information may be stored within the systems and services I use to operate my business, including my website, email systems and other secure digital services.
My website is hosted by Squarespace. Information submitted through the website may therefore be processed or stored using Squarespace's systems.
I take reasonable precautions to prevent unauthorised access, loss, misuse or disclosure of personal information.
How long do I keep information?
I do not keep personal information for longer than is reasonably necessary.
How long information is retained depends upon why it was collected. For example, information connected with bookings, invoices and financial transactions may need to be retained for legal, tax or accounting purposes.
Professional contact details for schools and organisations may be retained for longer where there is an existing relationship or where I reasonably believe that my services may continue to be relevant to the organisation.
I periodically review the information I hold and delete information that is no longer required.
If you ask not to receive marketing communications, I may retain sufficient information to ensure that your preference continues to be respected.
Cookies and website analytics
Like most websites, this website uses cookies and similar technologies.
Cookies are small pieces of information stored on your device which allow a website to function correctly and, depending upon your cookie choices, may provide information about how the website is being used.
Squarespace may use essential cookies that are necessary for features of the website to operate correctly.
The website may also use analytics cookies to help me understand matters such as how visitors find and use the website, which pages are visited and how the site can be improved.
Where required, non-essential cookies will only be used in accordance with the choices you make through the website's cookie settings.
You can review or change your cookie preferences using the Cookie Preferences option on this website.
Because the cookies used by Squarespace and other website services can change over time, the website's cookie consent system provides information about the cookies currently in use.
Sharing your information
I do not sell or rent your personal information.
I may need to share limited information with organisations that provide services necessary for running Pep the Poet, such as website hosting, email, payment, accounting or other business administration services.
Where this happens, information is only shared where reasonably necessary and I expect service providers handling personal information to protect it appropriately.
I may also disclose information where I am legally required to do so.
Children's information
My work frequently takes place in schools and involves children. However, schools and organisations normally make workshop bookings and provide the information necessary for me to deliver those activities.
I do not intentionally collect unnecessary personal information about individual children through this website.
Where photographs or other material involving children are used on the website, the arrangements described in the Photographs and images section above apply.
Information Commissioner's Office registration
Pep the Poet is registered with the Information Commissioner's Office (ICO) and I pay the annual data protection fee.
I take my responsibilities under UK data protection law seriously and aim to ensure that personal information is handled securely, fairly and responsibly.
Your data protection rights
Under UK data protection law, you have a number of rights concerning your personal information. Depending on the circumstances, these may include:
the right to be informed about how your information is used
the right to access personal information held about you
the right to have inaccurate information corrected
the right to request deletion of your information in certain circumstances
the right to request restriction of processing in certain circumstances
the right to object to certain uses of your information, including direct marketing
the right to data portability where applicable.
If you make a request concerning your personal information, I will normally respond within one month.
There is normally no charge for exercising these rights. However, the law allows a reasonable fee to be charged, or a request to be refused, in certain limited circumstances, for example where a request is manifestly unfounded or excessive.
To exercise any of these rights, please contact:
David Anderson – Pep the Poet
Email: hello@pepthepoet.co.uk
Telephone: +44 7977 010 370
Complaints
If you have a concern about how I have handled your personal information, please contact me first and I will do my best to resolve it.
You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's independent authority responsible for upholding information rights and data protection law.
Further information about your data protection rights and making a complaint is available on the Information Commissioner's Office website.
Changes to this Privacy Policy
I may update this Privacy Policy from time to time to reflect changes to my website, services or legal requirements.
The latest version will always be published on this page.
Policy last updated: 19 September 2026
Pep the Poet © 2026